Emergency Procedures

September 5, 2019 12:18 am

2020 SR-7B Conclave Health and Safety Operations

This SOP is for all Emergency Situations and Disasters at Camp Bowers, the Cape Fear Council Scout Reservation.  In the event of any emergency, the Health Lodge Staff will take over along with the Camp Director.

Contact Info:

If EMS is needed at your campsite or at an event, do the following:

Call Health Lodge on Channel 1 on your Walkie Talkie OR call (910) 734-6242 or (910) 231-1214 or (910) 620-5335. Try walkie talkie first, if no answer, than call.

Please use the following method to summon EMS on the radio:  say “(Campsite name Lodge Name, and/ or site location) to Health Lodge”.  When Health Lodge answers, tell them the nature of your request and the patient’s name so that they can respond properly.  They may ask you a few questions. When calling by phone, identify the campsite, Lodge name and/ or site location and then tell who answers the nature of your request.


Bladen County Public Health:  (910) 367-9054

Health Lodge:  Reach via radio on Channel 1 or (910) 734-6242, (910) 231-1214, (910) 620-5335

Conclave Chief:  Conor Metzger (910) 734-9704

Conclave Advisor: Chris Smith (910) 734-5654

Jacob Jay, Camp Ranger (210) 445-4044

Jonathan Widmark (Scout Executive) (910) 395-1100 Ext 15 

White Oak VFD:  911 or (910) 866-4160

Bladen County Hospital:  (910) 862-5100



Step 1:  In case of fire, report it to the Health Lodge

Step 2:  Siren will be engaged, scouts will gather in the designated area (at flagpoles)

Step 3:  Staff members will carry out fire plan assignments

  • Team 1 – Check Campsites and have scouts assemble at the designated area
  • Team 2 – Check and clear all Program areas
  • Team 3 – Check and clear Camp McNeill

Step 4:  All Scouts will go to flagpoles for assignments.  All scouts will go straight to flagpoles; in case of being overrun, have all scouts go to the lake/Forest Fire Mitigation Area.

Step 5:  If there is a brush fire that is too large for the staff to control, call 911

Step 6:  Call 911 and ask them to dispatch the NC Forest Service


Severe Weather:

All scouts should move into a sheltered area if sudden severe storms appear.  Avoid shelter under trees. In the event of extreme conditions, the Health Lodge and Conclave Chief will decide if camp should move into the dining hall.  In the event of extreme weather, an alarm will sound. Everyone should report to flagpoles/dining hall


Hiking in high temperatures and high humidity:  In cases where the heat index reaches 115 degrees or higher, activities will be restricted to camp shelter areas and shady areas.  Area Directors will increase the availability of fluids and encourage all scouts in their program area to drink as much fluid as possible. Lodge leaders will be asked to encourage the same procedure at the campsites.  


Smoke/SMOG Alert:  In the case of severe smoke and or smog, scouts will decrease outdoor activities.  Area Directors and Lodge leaders will watch for any unusual respiratory problems, particularly with scouts with a history of respiratory disorders (asthma, cystic fibrosis, etc.) 


In case of Severe Thunderstorm or other inclement weather:

  • Conclave Chief makes an announcement to report to Dining Hall
  • The siren will sound in short bursts
  • A roll call of all Staff and scouts
  • Conclave Chief will decide when all is clear to resume normal camp activities
  • In the event of immediate danger, scouts should take cover in low-lying areas


Mass Evacuation:

If the need ever arises, Scouts will be taken off camp via camp bus, van, truck or civilian POV until Bladen County Emergency Management sends buses or another form of transportation.