For the 2020 Section 7b Conclave, the Inductions and Ceremonies Events (ICE) committee will be inaugurating a new traveling award that allows lodges to showcase their inductions programs and ceremonial service. The ICE Award has two parts: the ceremonial evaluations at Section Conclave (60% of the total score) and a lodge inductions survey (40% of the total score).
All questions or concerns about Ceremony Evaluations at Conclave or the lodge inductions survey should be submitted to the Section 7b ICE committee at firstname.lastname@example.org.
The pre-Ordeal ceremony, the Brotherhood Ceremony, and the pre-Vigil ceremony will be evaluated by trained, expert evaluators for the purpose of inspiration, validation, feedback, and scoring for the ICE Award and the Section Honor Lodge Award. Emphasis will be on helping ceremonialists learn and grow by receiving actionable feedback by experienced adult Arrowmen who are well-versed in the ceremony texts and the skills of ceremony delivery.
– Pre-Ordeal Ceremony The pre-Ordeal ceremony will begin with the ceremonialists outside the circle, as shown on page 3 of Ceremony for the Ordeal and conclude with the principals returning to the firelay, per Diagram 12 on page 10. Elangomats and candidates are not required for the pre-Ordeal ceremony evaluation, but they can be helpful for ceremonialists and evaluators alike. A firelay and a representation for the 15 blazes will be provided. Lodges should provide their own tokens. Each pre-Ordeal ceremony evaluation will be given a 45-minute time block.
– Brotherhood Ceremony The Brotherhood ceremony will begin with page 2 of Ceremony for the Brotherhood; lodges should plan to have a Nimat with the line memorized as well as several candidates. The evaluation will include the closing that ends on page 14. Each Brotherhood ceremony evaluation will be given a 60-minute time block.
– Pre-Vigil Ceremony The pre-Vigil ceremony will begin on page 3 of Ceremony for the Vigil Honor and end at the bottom of the first column of page 4. Each lodge does not need to provide a candidate. The pre-Vigil evaluations will take the same form as those done at NOAC: all ceremonialists will gather at one location at the same time, and each ceremonialist will take a turn conducting the pre-Vigil. After each ceremonialist finishes, there will be opportunity for each participating youth to give feedback, followed by the head evaluator. The time that this will take depends on the number of participants.
The following rules have been adapted from the Field Operations Guide, Appendix 3.
- The lodge must have a current year’s charter from the national service center.
- All team members must be from the lodge entering the team with their current year’s lodge dues paid and be registered members of the Boy Scouts of America.
- Each team participant must be younger than 21 on the day of the evaluation.
- Ceremonialists may only conduct one ceremony for each category. An individual may, however, participate in more than one category (e.g., a ceremonialist may participate in both a pre-Ordeal and Brotherhood team but not in two pre-Ordeal teams).
- Ceremonialists must actively serve together on a team in their lodge. “All-star” or “conclave-only” teams are not allowed.
- All ceremonialists must wear American Indian clothing and their current Order of the Arrow sash OR full field uniform and sash. If wearing American Indian clothing, all principals must be of the same tribe and time period.
- The use of face paint, body paint, endangered animal parts, wigs, or any type of U.S. flag are prohibited. Any display of disrespect, carelessness, and/or gross inappropriateness for American Indian customs may be cause for disqualification of the team.
- Appropriate undergarments must be worn under costumes. Each participant must wear shorts for modesty. For safety reasons, appropriate footwear must be worn.
- The Boy Scouts of America policy regarding firearms and knives as stated in the Guide to Safe Scouting must be followed.
- Ceremony teams will provide the required tokens and any additional items they wish to use. The conclave staff will provide markers to indicate the locations of the firelay and firepots in the performance area. A “burden” will be provided for the Brotherhood ceremony. No other tokens or materials will be provided.
- Teams are strongly encouraged, but not required to have at least two Arrowmen act as candidates for the ceremony evaluation. “Candidates” during an evaluation can help evaluators better as certain focus on and respect for candidates; however, teams without these stand-in candidates will not be penalized. Extra personnel may be used to enhance a team’s demonstration limited only by conformity with the appropriate Order of the Arrow ceremony (e.g., Arrowmen serving as the voices during the investiture of the pre-Ordeal ceremony).
- All parts must be fully memorized using the latest edition of the appropriate Order of the Arrow ceremony, found at the Inductions Portal on the Order of the Arrow website.
- Multiple teams from one lodge may participate in evaluations in the same ceremony, contingent upon space in the schedule and evaluator availability. For purposes of the ICE award, only the highest rated team from a lodge in a ceremony will be considered.
– Evaluators Each lodge must recommend an adult Arrowmen interested in becoming an evaluator to the Section 7b ICE committee for training. These individuals’ names must be submitted to the ICE committee by January 15, 2020 and attend the 2020 American Indian Seminar for training.
– Registration & Schedule for Conclave By April 3, 2020, all lodges must submit to the Section 7b ICE committee a commitment to which ceremonies evaluations they will participate in, along with the names of the participating ceremonialists. All efforts will be made to accommodate scheduling needs.
– Ceremony Team Recognition Following national policy set forth in the Field Operations Guide and NOAC 2020 guidelines and procedures, every ceremony team has the opportunity to be recognized as a Section Quality Team or a Section Honor Team. Every team that submits themselves for evaluation has the opportunity to meet an explicit national standards for achievement. There will be no individual ceremonialist awards nor will there be a ranking of teams. Emphasis in evaluations will be placed on recognizing individual achievement against the national standard as well as ample time for discussion and feedback with expert evaluators. Standards are detailed below in the evaluation rubrics and guide.
– Service Lodge Responsibilities The Section 7b ICE committee will work in coordination with the Cardinal Conclave planning committee and the service lodge. Responsibilities of the service lodge include:
• Identification of two venues for the pre-Ordeal ceremony; two venues for the Brotherhood ceremony, and one venue for the pre-Vigil Ceremony, along with rain contingencies.
• For the pre-Ordeal venues: fifteen firepots and a firelay.
• For the Brotherhod venues: fifteen firepots, a firelay, and a burden
• For all venues: seating for evaluators; water jug; tarp/shelter with table and chairs for ceremonialists to finish getting ready near the venues
– Evaluation Rubrics & Guide Section 7b will be using the same evaluation forms as will be used at NOAC 2020. There is a distinct rubric for each ceremony, as follows.
The following survey can and should be completed in advance of Section Conclave. This survey will be used by the section to understand the successes and pain points each lodge has as they fulfill their core function in the Order: to guide Arrowmen from the unit election through the sealing of their membership in the Brotherhood. The metrics contained herein are reflective of national OA priorities and measures of success in the induction. Additionally, the responses to this survey will facilitate a sharing of best practice around the section and inform future training.
How to present and deliver all the information in the below survey is up to the lodge. Requested documents should be delivered to the Section 7b ICE Committee as either MS Office documents or PDFs.
Complete Inductions Survey packages should be submitted to the Section ICE Committee by April 1 for scoring. Scoresheets will be provided back to lodges at Section Conclave.
Section 7b Inductions Survey
|Points Possible||Points Awarded|
|How many units (troops, crews, ships) in council?||0 or 3|
|How many units received a unit election?||2 points per 10% of above value|
|Describe how unit election teams are trained.||0 or 5|
|Provide unit election training materials.||0 or 3|
|Provide a copy of your unit election script.||0 or 3|
|Describe your unit elections process. Include how elections are scheduled and what happens when a unit does not want an election.||0 or 8|
|Provide a copy of all unit election paperwork.||0 or 3|
|Provide a copy of your callout script.||0 or 3|
|Describe how and when the callout is conducted.||0 or 5|
|Describe how the scouts of units that do not participate in one of the above callouts receive recognition.||0 or 5|
|Does your lodge use the elangomat system with one elangomat assigned to lead a small group of (6-8) candidates? If not, why?||0 or 5|
|Describe how elangomats are recruited, trained, and recognized.||0 or 8|
|Provide all elangomat training materials.||0 or 3|
Describe how elangomat clans are planned and used. Include:
· When are clans organized?
· When are elangomats assigned to each clan?
· When do elangomats first meet their candidates?
|0 or 5|
|What was your Induction Rate for 2019?||2 points per 10%|
|Provide any Ordeal planning materials your lodge uses.||0 or 3|
|Describe how and when Kichkinet interacts with the candidates during the day of the Ordeal.||0 or 5|
|Describe in detail what happens at your New Member Orientation, including when and what materials the new members receive.||0 or 9|
For each Ordeal since the last conclave, provide the following
· Number of candidates
· Number of elangomats
· Number of clans
· What tasks were completed?
· How many pre-ordeal ceremonies?
· How many Ordeal ceremonies?
· Was Brotherhood offered?
· Provide the schedule.
|0 or 20 (incomplete data) or 40 (complete data)|
|What is your Ordeal fee, and what is the breakdown for the fee?||0 or 3|
|Describe how your lodge guides new members to Brotherhood membership.||0 or 10|
|Provide any materials you give to members in seeking Brotherhood.||0 or 3|
|At what events do you offer Brotherhood in a program year? List each.||0 or 3|
|Describe the Nimat Hike, as used in your lodge.||0 or 5|
|What was your Brotherhood conversion rate for 2019?||2 points per 10%|
Scoring for Overall Section ICE Award
The conclave ceremony evaluations will be count 60% towards the overall Section ICE Award, and the survey, using the rubric above, will count towards 40%.
– Ceremony Evaluation Scoring Lodges will receive 1 point for participating in a ceremony evaluation, per ceremony; 3 points for attaining Section Quality Ceremony; and 5 points for attaining Section Honor Ceremony, as detailed in the chart below.
|Total Score (max 15)|
– Induction Survey Scoring Lodges who submit a completed Inductions Survey will be ranked an assigned a point value, per the below table. Any lodge that does not submit an Inductions Survey will be assessed a value of 0 for this part of the Section ICE Award scoring.
|Ranking in Score of Induction Survey||Points awarded|
|1 (highest scoring lodge)||15|